Features

Communications

Seamless Communication

Free text and email for bulk lists and individuals

Add Internal Notes

Keep track of the details only you and your team need to know about

Send Payment Reminders

Let your customers know a charge is coming days before it is scheduled

Full Account Branding

Add your logo and colors to your public Captyn pages

Automatic Registration Emails to Customers

All registrations, cancellations, moves, and anything else to do with your programs are automatically communicated to your customers.

Customized Communication

Programming

Roster Management

Take attendance and move participants from one program to another in two clicks.

Participant Check In

Check in your participants when they show up to your program, or even them to check in themselves.

Track Finances

Custom reporting with billing categories for all of your financials.

Add-Ons

Sell merchandise, equipment, collect donations, etc. All a la carte without any added fees.

eSign Capability

Allow your participants to sign required waivers and forms to participate. Choose which ones to show on each program created.

Recurring Payments

Setup recurring payments to collect automatic, scheduled payments from your customers.

Recurring Credits

Setup recurring credits to automatically apply credits or scholarships to your participants.

One-time Payments + One-time Credits

Take care of one off payments or apply credit balances to your customers’ accounts.

Coupons

Create unlimited coupons, and assign to individual classes or offer globally. These can be one-time or recurring.

Smart Prorating

Charge your customers the appropriate amount if they join a training program already in progress (or turn it off).

Exclude Dates From Your Programs

Make sure to account for holidays or days when your coaches are not available. Set your pricing accordingly to account for this as well.

Recurring Schedules

Create Various Types of Programming with Recurring Schedule.

Add a Coach or Staff Member

Easily assign staff or coaches to your Programs for customers to choose.

Group Training

Setup group training for small or large sets of participants.

Private Lessons

Schedule one-on-one training sessions with your customers.

Waitlists

Maintain and manage a waitlist if your class fills up so you’ll know your classes will always be at full capacity.

Single Day or Multi Day Program Creation

Captyn can help you create a one-off event or an ongoing event.

Show Location, Coaches, and Description

Easily show all the important details to all of your customers on all devices.

Age Limits

Create programs for all ages or create age-specific options.

Manage Visibility

Make your programs visible exactly when you want them to be. Admins can manage any option at any time, regardless of visibility.

Public View Preview

Make sure your programs look just the way you need them to.

Hide From Public View

Hide certain classes from public view and show others. Admins can still register participants for hidden classes

Easily Duplicate Programs

Need to recreate last month’s class? Do it in one click.

Set Zones/Locations for Programs

Have as many unique locations or zones for your classes. Create them all and assign as needed when creating new programs for your participants.

Departments

Create multiple brands for multiple departments, multiple sports, and multiple locations within your organization to have targeted options. Assign staff to specific departments and create faster and easier experiences for your customers.

Payments

Track Finances

Custom reporting with billing categories for all of your financials.

Add-Ons

Sell merchandise, equipment, collect donations, etc. All a la carte without any added fees.

Secure and Fast Payment Processing

Money is in your account the next day with total security and PCI compliance.

Payment Method Updating

Allow customers or Admins to update a customers payment method to not miss a charge.

Recurring Payments

Setup recurring payments to collect automatic, scheduled payments from your customers.

Recurring Credits

Setup recurring credits to automatically apply credits or scholarships to your participants.

One-time Payments + One-time Credits

Take care of one off payments or apply credit balances to your customers’ accounts.

Coupons

Create unlimited coupons, and assign to individual classes or offer globally. These can be one-time or recurring.

Smart Prorating

Charge your customers the appropriate amount if they join a training program already in progress (or turn it off).

Send Payment Reminders

Let your customers know a charge is coming days before it is scheduled.

Pass Fees Along

Use Line Item Fees to pass along a certain percentage of the transaction amount to put more money in your pocket.

Add Charges or Credits to Checkout

Charge an initiation fee or apply a future credit to your customers when they checkout.

Refund Management

Refund all credit card payments directly from Captyn. No need to log into a payment gateway or call a provider to take care of your business.

Track Outstanding Balances

Never be left in the dark. Outstanding balances are presented to you upon login with a link to quickly text or email the customer.

Multi-student and Multi-class Discounts

Reward your customers for multiple enrollments.

Build A Cart And Checkout

Cart-style registration experiences allow your customers to sign up for multiple registrations for multiple participants and only check out once before signing in or creating an account.

Preview Invoices

Let you customers know what charges to expect for the next month.

Customer Billing History

Your customers can view a full billing history right from their account.

Tokens

Tokens may be issued and redeemed per account for anything. You can monetize tokens to be worth whatever you’d like. Tokens could be issued in lieu of real money (refunds and credits).

Record Cash/Check Payments

For invoice items with an outstanding balance, accept cash/check payments and record the payments easily.

Registrations

Fast Registration and Account Creation

Don’t get bogged down signing up for classes or making an account.

Review and Manage Customer Requests

Get alerts for waitlist registrations with spots available, move requests, and cancellation requests.

Information Collection

Health-related questions to t-shirt sizes to favorite colors–all stored and accepted in Captyn.

Roster Management

Take attendance and move participants from one program to another in two clicks.

Participant Check In

Check in your participants when they show up to your program, or even allow them to check themselves in.

Add-Ons

Sell merchandise, equipment, collect donations, etc. All a la carte without any added fees.

Add Internal Notes

Keep track of the details only you and your team need to know about.

Recurring Payments

Setup recurring payments to collect automatic, scheduled payments from your customers.

Recurring Credits

Setup recurring credits to automatically apply credits or scholarships to your participants.

Recurring Schedules

Create various types of programming with recurring schedule.

Private Lessons

Schedule one-on-one training sessions with your customers.

Waitlists

Maintain and manage a waitlist if your class fills up so you’ll know your classes will always be at full capacity.

Automatic Enrollments

Every registration is automatically enrolled with no Admin interaction.

Control Enrollment Counts

Create your programs with unlimited enrollments or set a cap for how many can sign up.

Roster Management

Get an easy-to-digest view of all programs on each day for seamless roster check-in and management.

Drop-in Enrollment Management

Quickly add an ad-hoc registrant to your classes.

Early Bird Discounts

Automatically adjust the price on certain dates.

Charge Option Management

Setup recurring, one-time, or even custom charges.

Varying Charge Rate Options

Set a flat rate for pricing each month or make it variable based on how many times the program meets.

Age Limits

Create programs for all ages or create age-specific options.

Move Enrollments

If a customer needs to change from one class to another, no problem. Easily move a customer from one class to another without having to deal with refunds and charges.

Multi-student and Multi-class Discounts

Reward your customers for multiple enrollments.

Smart Links for Classes

Easily build a custom filtered view to send to your customers or link from a site or social post.

Build A Cart And Checkout

Cart-style registration experiences allow your customers to sign up for multiple registrations for multiple participants and only check out once before signing in or creating an account.

Free Programs

Create classes with no charge for your customers.

Enrollment History

See a full history of all enrollments – upcoming, completed, canceled – directly from the participant profile.

Record Cash/Check Payments

For invoice items with an outstanding balance, accept cash/check payments and record the payments easily.

Customer Database

Information Collection

Health-related questions to t-shirt sizes to favorite colors–all stored and accepted within Captyn.

Seamless Communication

Free text and email for bulk lists and individuals.

Add Internal Notes

Keep track of the details only you and your team need to know about.

Payment Method Updating

Allow customers or Admins to update a customers payment method to not miss a charge.

Create New Participant Profiles

Each new registration creates a new profile (if needed).

Apply Registrations to Existing Profiles

New registrations will apply to existing profiles if already in your Captyn account.

Roster Management

Get an easy-to-digest view of all programs on each day for seamless roster check-in and management.

Duplicate Management

Easily clean up duplicate contacts and move participants between accounts if needed.

Connected Participants

Have multiple, connected participants under the same account level profile.

Evaluations

Add evaluations for your participants to track their progress and make recommendations and even produce a PDF Certificate for your participants

Track Outstanding Balances

Never be left in the dark. Outstanding balances are presented to you upon login with a link to quickly text or email the customer.

Smart Filters

Easily find what you’re looking for as an admin or as a customer using our simple click-to-filter methods.

Duplicate Account Prevention

Captyn helps stop duplicates before they happen.

Full Billing History for Customers

Your customers can view a full billing history right from their account.

Enrollment History

See a full history of all enrollments – upcoming, completed, canceled – directly from the participant profile.

Universal Search

Quickly find any participant from wherever you are in Captyn.

Departments

Create multiple departments, multiple sports, and multiple locations within your organization to have targeted options. Assign staff to specific departments and create faster and easier experiences for your customers.

Custom Terms for Participants

These include terms like Student, Camper, Athlete, etc.

PJ Olsen
Restorative Strength

See these features in action.

We’d love to show you how it works!

1
Schedule a 20-minute walkthrough.
Like what you see? We can onboard you during the call.
2
Add your programs and start accepting registrations.
From where you want, whenever you want.
3
That’s it.
Have a question? Reach out to our dedicated support team.